Can SharePoint be used for small business?

Business team putting together jigsaw puzzle

Can SharePoint be used for small business?

Before we answer your question, we let you know what is SharePoint, its types, uses, and benefits.

What is Microsoft SharePoint?

SharePoint is a browser-based collaboration and document management system that uses workflow applications, “list” databases, and other web parts and security features to empower business teams to set up a centralized, secured space for document sharing to work together.

SharePoint is also a web-based intranet that can help to improve your organization’s effectiveness by streamlining the management of its data and securing its access.

There are mainly two types of SharePoint environments

  1. Sharepoint server -installed and runs on your premises.
  2. Sharepoint online- runs in the Microsoft cloud platform.

Both has its pro & cons. The answer to which one is best is ‘it depends on your business needs.

If your company needs in-house data management and security and it can afford its own IT team to run and maintain the SharePoint, then SharePoint server is suitable.

If you have a small business that cannot afford the huge space and resource capabilities and which needs an affordable, flexible, on the go, and secured solution, then SharePoint online is suitable.

What is SharePoint Online?

In simple terms, SharePoint Online is the Microsoft Cloud version of SharePoint. It is available as Software-as-a-service (SaaS) with an office365 subscription. It almost has all the important features of SharePoint On-premises but in the cloud environment.

Besides, its search function has excellent features like metadata and search result ranking. The user experience is similar to using a file server except it’s secure across many devices and also its IT admin is simple.

SharePoint Online for small business

In the early stages of a small business, most of the business processes are handled manually by managers with ease. As the business grows, unstructured manual operations start falling apart, which creates a challenging situation in managing the business operations effectively.

If your business is in such a situation then SharePoint may be a good solution for your challenge. Here, we are sharing some of the benefits of using SharePoint and how it can help your business.

SharePoint Online increases your productivity efficiently in the following ways.

  1. Acts as your Centralized Hub (intranet)
  2. Easy Collaboration tool
  3. Seamless integration with Office365 services
  4. Customizable solutions
  5. OneDrive storage
  6. Enhanced security

It’s always easy to state the benefits of SharePoint for small businesses. SharePoint Online offers the affordability of a monthly subscription service that can be accessed from multiple devices, which eliminates the traditional version control issues that plague many collaborative teams.

SharePoint offers project as well as client-specific intranet sites where teams can engage in specific communications from anywhere in the world with secured access.

SharePoint with OneDrive integration gives you the option to keep documents on the cloud rather than in local storage. It also gives employees personal storage in the cloud where they can keep and share their working documents with individuals inside and outside the organizations, and access their content from multiple devices.

Its customizable solutions offer a platform on which you can build business applications such as:

  • Knowledge resources and intranets.
  • Human Resources (HR) portals
  • Customer Relationship Management (CRM) systems

Being a small business, you can’t afford to utilize stand-alone software applications to support the above functions. Whereas SharePoint offers all the tools you need to securely share and gather information, including forms, discussion forums, document repositories, and workflow approvals management.

But these pros can quickly turn into cons if you don’t know how to implement these SharePoint solutions customized to your business needs.


If you are in the intention of migrating to SharePoint but still have queries based on your business needs, we Kosoft IT solutions can help you with our SharePoint consulting services.

If you are already using SharePoint or Office 365, it is vital to ensure you have tapped the full potential of your license. At Kosoft IT solutions, we have a team of SharePoint developers who can help you to make sure you have fulfilled it with our support services.

Please contact us at

At Kosoft IT solutions, we provide the following SharePoint services:

  • Free Audit of your current business process environment
  • End to end SharePoint consulting
  • Add-in and workflow development
  • Third-party integrations
  • Upgrades and migration
  • Support and maintenance

For more information click here.